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Fussion_GRC domain 14 of 15

Policy & Documentation

Write, approve, publish, acknowledge and review security policies and procedures with full version history.

Fussion_GRC consumes data from your existing tools. It does not perform security scanning.

See Fussion_GRC in action Download the CISO Report

The problem

What problem this domain solves

Policy management controls the lifecycle of security policies, standards and procedures: drafting, review, approval, publication, acknowledgement and periodic review.

Policies stored in shared drives with unclear current versions.
Review dates missed for years.
No proof that staff read the policies.
Policies that don't map to controls or frameworks.

For the CISO

Why this matters to the CISO

Policies are the foundation every auditor checks first. Outdated or unapproved policies create findings across every framework.

Policy status and any overdue approvals.

How it works

How Fussion_GRC works in this domain

Fussion_GRC consumes data from your existing tools. It does not perform security scanning. It connects to the tools that already hold policies data, then does the following:

  1. 01Keeps one controlled version of every policy with history.
  2. 02Routes drafts for review and approval.
  3. 03Runs acknowledgement campaigns and tracks completion.
  4. 04Maps policy statements to controls and frameworks.

Data in

Exactly where the data comes from

Source toolData receivedTypical sync
Document stores (SharePoint, Confluence, Google Drive)Existing policy documentsOn change
HRISAudience for acknowledgementDaily
Compliance moduleFramework requirements per policyReal time

Typical frequencies; exact intervals depend on each tool's API limits and your configuration. Connector availability varies — see integrations.

Data flow

From your tools to the boardroom

Your existing tools
Document stores (SharePoint, Confluence, Google Drive)
HRIS
Compliance module
Fussion_GRC
  1. 1. Draft
  2. 2. Review
  3. 3. Approval
  4. 4. Publish
  5. 5. Acknowledge
  6. 6. Evidence
Outputs
Controls & evidence
Risk updates
Owner workflows
Executive reporting
Fussion_GRC consumes data from your existing tools. It does not perform security scanning.

Automation

Automation and workflows

Workflows created

  • Draft → review → approval → publish → acknowledge → periodic review
  • Review due → owner reminder → update
  • Exception to policy → risk acceptance

Actions for leaders

  • Approve policy updates
  • Review overdue policies
  • Launch acknowledgement campaigns

Controls & evidence

Controls and evidence

Controls are defined once and mapped across frameworks. See supported frameworks.

Controls

  • Approved information security policy
  • Annual policy review
  • Policy acknowledgement
  • Document version control

Evidence generated

  • Approved versions with approver
  • Review history
  • Acknowledgement records
  • Policy-to-control mapping

AI assistance

How Fussion AI helps

Answers come from your own Fussion_GRC data, with sources. Learn about Fussion AI.

Questions you can ask

  • "Draft an acceptable use policy aligned to ISO 27001."
  • "Which policies are overdue for review?"
  • "Compare our access control policy with DPDP requirements."
Fussion AIIllustrative
Draft an acceptable use policy aligned to ISO 27001.
Based on the latest data from Document stores (SharePoint, Confluence, Google Drive) and HRIS, here is what needs attention:
  • Policies stored in shared drives with unclear current versions.
  • Review dates missed for years.
  • No proof that staff read the policies.

Every point links to its source record. Recommendation only — a named owner approves decisions.

Dashboard

Dashboard example

Roles

Who uses this domain

CISO

Policies are the foundation every auditor checks first. Outdated or unapproved policies create findings across every framework.

CIO

Sees how policies affects IT services, investment priorities and the systems the business depends on.

Security Manager

Runs day-to-day policies operations from one queue instead of separate tool consoles.

GRC Manager

Maps policies controls to frameworks, tracks evidence freshness and prepares audits.

Control Owner

Policies they own and review tasks.

Auditor

Approved, current policies with history and acknowledgement evidence.

Technical Owner

Receives specific, prioritised tasks in Jira or ServiceNow with the context needed to fix them.

Executive

Policy status and any overdue approvals.

Integrations

Tools you can connect

  • SharePoint
  • Confluence
  • Google Drive
  • Workday
  • Microsoft Teams

Named tools show typical sources; availability may be planned, roadmap or custom connector. Confirm during a demo.

See all integrations

Outcomes

Business outcomes

Policy status and any overdue approvals.
Approved, current policies with history and acknowledgement evidence.
Policies they own and review tasks.
Less manual effort: 4 processing steps and 3 workflows run automatically instead of in spreadsheets.

Example

Example workflow

  1. 1
    System

    New signal from Document stores (SharePoint, Confluence, Google Drive)

  2. 2
    Fussion_GRC

    Keeps one controlled version of every policy with history.

  3. 3
    Control owner

    Draft → review → approval → publish → acknowledge → periodic review

  4. 4
    GRC manager

    Evidence attached: Approved versions with approver

  5. 5
    CISO

    Approve policy updates

FAQ

Frequently asked questions

Can we import existing policies?

Yes. Existing documents are imported with their current version and owner.

Does AI write final policies?

AI can produce drafts; every policy is reviewed and approved by a named person.

Does Fussion_GRC scan our environment?

Fussion_GRC consumes data from your existing tools. It does not perform security scanning.

Next domainReporting & Metrics

Bring policies into one operating model.

See Fussion_GRC in action Download the CISO Report